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Scope

Reference

DN808318

Description

The scope of Active Fire Safety includes the weekly life safety testing procedures required within Independent Living Schemes (ILS), undertaken in accordance with the established Alarm Monitoring Centre (ARC) pre and post notification protocol. These activities are fundamental to legal compliance and resident safety, ensuring that critical life safety systems remain operational, that faults are identified and resolved promptly, and that all testing and remedial actions are fully documented.

The scope of Electronic Security and Associated Systems includes the provision of door entry and access control systems, closed circuit television (CCTV), television aerial and satellite systems (IRS/SMATV), and automatic doors and mechanical door components. The Contractor will deliver installation and upgrade works, commissioning, planned preventative maintenance, and responsive/reactive repairs to maintain building security and resident confidence. All works must be planned and executed to minimise disruption to occupants and services, and to ensure full interoperability with life safety systems, including fire alarm interfaces.

Total value (estimated)

• £468,000 excluding VAT
• £561,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 29 June 2026 to 28 June 2028
• Possible extension to 28 June 2030
• 4 years

Description of possible extension:

The contract is expected to commence on the 29th of June 2026 and will end on 28th of June 2028. Chesterfield Borough Council may, at its sole discretion, extend the contract for up to two additional periods of up to 12 months each. If the Council exercises both extension options, the total potential contract duration will be four years.

Main procurement category

Services

Contract locations

• UKF1 - Derbyshire and Nottinghamshire

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Active Fire Safety

Description

• Design, installation, and upgrade works for fire detection and alarm systems

• Planned Preventative Maintenance (PPM) for fire detection and alarm systems

• Reactive repairs to restore fire detection and alarm

• Maintenance and servicing of all system components including:

o Control and indicating equipment

o Detection devices (e.g., smoke, heat, multi sensor)

o Alarm devices (e.g., sounders, beacons)

o Interfaces and integration units

o Power supplies, batteries, and charging equipment

• Emergency lighting system maintenance

o undertake monthly functional testing and annual full duration testing, maintaining comprehensive records and certification in all cases.

Lot value (estimated)

• £88,000 excluding VAT
• £105,600 including VAT

CPV classifications

• 45312100 - Fire-alarm system installation work

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Electronic Security and Associated Systems

Description

Installation, upgrade works, commissioning, planned preventative maintenance, and reactive repairs for the following systems to include:

• Door entry and access control systems, including handsets, readers, locking hardware, controllers, cabling, and all associated components.

• CCTV systems, including cameras, recording equipment, networked devices, and systems requiring elevated access at sites such as Parkside.

• TV aerial and satellite systems, including IRS (Integrated Reception Systems) and SMATV (Satellite Master Antenna Television).

• Automatic doors, including operators, sensors, safety devices, fob‑related issues, and mechanical door components.

Ensuring full compatibility and integration with existing Council infrastructure and with life safety interfaces. for example access-control/fire-relay interlocks and must provide full electronic documentation of all activities. Where upgrades are undertaken, the Contractor must supply complete commissioning and handover materials.

Lot value (estimated)

• £380,000 excluding VAT
• £455,400 including VAT

CPV classifications

• 42961100 - Access control system
• 50610000 - Repair and maintenance services of security equipment

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Active Fire Safety

Lot 2. Electronic Security and Associated Systems

Small and medium-sized enterprises (SME)

Submission

Tender submission deadline

27 May 2026, 11:59pm

Submission address and any special instructions

Submissions must be given through link provided

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

10 June 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Documents available via link

Contracting authority

Chesterfield Borough Council

• Public Procurement Organisation Number: PNXC-8159-THQW

Town Hall, Rose Hill

Chesterfield

S40 1LP

United Kingdom

Email: procurement [at] chesterfield.gov.uk

Region: UKF12 - East Derbyshire

Organisation type: Public authority - sub-central government