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Scope

Description

The procurement is for the provision of arboriculture surveying and consultancy services across PA Housing’s communal areas. The appointed contractor will undertake surveys of all trees within scope and produce a comprehensive management plan to inform annual maintenance programmes and ensure the ongoing health, safety, and compliance of the tree stock.

•A comprehensive survey of all trees located on communal land

•A cyclical inspection regime, with all trees surveyed at a minimum frequency of once every three years

•Accurate and up-to-date tree asset data to support management decisions

•An annual tree management plan to inform planned maintenance works

•Improved visibility of tree condition, risk, and required interventions

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Total value (estimated)

• £133,333.33 excluding VAT
• £160,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 4 January 2027 to 3 January 2029
• Possible extension to 3 January 2032
• 5 years

Description of possible extension:

It is intended that the Contract will commence in January 2027 and subject to annual reviews, run for a period of two years with the option for renewal, as decided by PA Housing, for an extension of up to a further two years and then a further one year, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Contract is therefore five years.

Main procurement category

Services

CPV classifications

• 03452000 - Trees
• 71355000 - Surveying services
• 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
• 79311000 - Survey services

Contract locations

• UKG - West Midlands (England)
• UKF - East Midlands (England)
• UKI - London
• UKJ25 - West Surrey
• UKJ26 - East Surrey

Participation

Legal and financial capacity conditions of participation

Please refer to the tender documents

Technical ability conditions of participation

Please refer to the tender documents

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

25 May 2026, 12:00pm

Tender submission deadline

8 June 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 September 2026

Award criteria

Other information

Payment terms

Please refer to the Contract.

Description of risks to contract performance

The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:

1.Risk of legislative changes, regulatory changes or changes in law during the term of a Contract

2.Risk of unforeseen changes to delivery/operational standards

3.Risk of changes in technology, IT solutions or systems

4.Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services

5.Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)

6.Risk of unforeseen political impact

7.Risk of unforeseen increase in property volume.

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Paragon Asra Housing Limited

• Public Procurement Organisation Number: PQXH-2435-XGXM

Case House, 85-89 High Street

Walton-on-Thames

KT12 1DZ

United Kingdom

Contact name: Jonathan Frowd

Telephone: 01689885080

Email: procurement [at] effefftee.co.uk

Region: UKJ25 - West Surrey

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Faithorn Farrell Timms LLP

Summary of their role in this procurement: Acting as procurement agents on behalf of PA Housing Limited

• Public Procurement Organisation Number: PRTJ-3918-WNWT

Central Court, 1 Knoll Rise

Orpington

BR6 0JA

United Kingdom

Contact name: FFT Procurement Team

Telephone: 01689885080

Email: procurement [at] effefftee.co.uk

Region: UKI61 - Bromley

Contact organisation

Contact Paragon Asra Housing Limited for any enquiries.