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Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Contact

Karen Mclachlan

Email

Karen.Mclachlan2 [at] dumgal.co.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MBT RDF & Contingency Contract

Reference number

DGCPL-0030

II.1.2) Main CPV code

• 90500000 - Refuse and waste related services

II.1.3) Type of contract

Services

II.1.4) Short description

Dumfries and Galloway Council’s Waste Service is seeking to appoint Service Providers to receive, treat and/or dispose of a number of waste streams with a view to managing the waste in accordance with the waste hierarchy.

The waste in question are three waste streams, offered in six separate lots, primarily from our Ecodeco Mechanical Biological Treatment (MBT) plant but also from waste transfer stations.

II.1.5) Estimated total value

Value excluding VAT: £3,270,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

MBT Refuse Derived Fuel (RDF)

Lot No

1

II.2.2) Additional CPV code(s)

• 90510000 - Refuse disposal and treatment
• 90500000 - Refuse and waste related services
• 90513100 - Household-refuse disposal services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries MBT Plant

Lochar Moss

Lockerbie Road

Dumfries

DG1 3PG

II.2.4) Description of the procurement

This Lot is seeking the provision of a suitably permitted or licensed waste facility to received RDF. This waste stream is the sole output of the MBT plant. RDF is residual waste that has been through an initial MBT shredder, which is effectively a ‘de-bagging’ operation and then the MBT drying process. Upon receipt of the waste the Service Provider must manage this waste stream in full compliance with the waste hierarchy, the waste duty of care, and all applicable legislation and official guidance. This includes, but is not limited to, the forthcoming ban on landfilling biodegradable municipal waste (BMW) in Scotland and the restriction on incinerating residual waste without pre-treatment.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £13,080,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Contingency for Residual Waste Reception and Treatment (Annan)

Lot No

2

II.2.2) Additional CPV code(s)

• 90510000 - Refuse disposal and treatment
• 90500000 - Refuse and waste related services
• 90513100 - Household-refuse disposal services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Annan HWRC & Waste Transfer Station

II.2.4) Description of the procurement

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from Annan Waste Transfer Station when normal disposal routes are unavailable.

The facility must be within approximately 50 miles by road of Annan HWRC. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Contingency for Residual Waste Reception and Treatment (Dumfries)

Lot No

3

II.2.2) Additional CPV code(s)

• 90510000 - Refuse disposal and treatment
• 90500000 - Refuse and waste related services
• 90513100 - Household-refuse disposal services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries MBT Plant

II.2.4) Description of the procurement

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from the Nithsdale area of Dumfries and Galloway when normal disposal routes are unavailable.

The facility must be within approximately 50 miles by road of Dumfries MBT plant. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Contingency for Residual Waste Reception and Treatment (Castle Douglas)

Lot No

4

II.2.2) Additional CPV code(s)

• 90510000 - Refuse disposal and treatment
• 90500000 - Refuse and waste related services
• 90513100 - Household-refuse disposal services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Castle Douglas HWRC & Transfer Station

II.2.4) Description of the procurement

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from Castle Douglas Waste Transfer Station when normal disposal routes are unavailable.

The facility must be within approximately 50 miles by road of Castle Douglas HWRC. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Contingency for Residual Waste Reception and Treatment (Stranraer)

Lot No

5

II.2.2) Additional CPV code(s)

• 90513100 - Household-refuse disposal services
• 90510000 - Refuse disposal and treatment
• 90500000 - Refuse and waste related services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Stranraer Zero Waste Park

II.2.4) Description of the procurement

This Lot is seeking the provision of a suitably permitted or licensed waste reception facility to provide contingency arrangements to receive and treat Residual Waste (including any non-hazardous waste) from Stranraer Waste Transfer Station when normal disposal routes are unavailable.

The facility must be within approximately 110 miles by road of SZWP. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

MBT Plant Dust

Lot No

6

II.2.2) Additional CPV code(s)

• 90513100 - Household-refuse disposal services
• 90510000 - Refuse disposal and treatment
• 90500000 - Refuse and waste related services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries MBT Plant

II.2.4) Description of the procurement

This lot is seeking the provision of a suitably permitted or licenced Service Provider to provide a Nominated Facility to receive MBT Plant Dust for treatment. The Service Provider’s Nominated Facility should be within approximately 60 miles by road of the MBT plant.

This output from the MBT is the fine organic dust from the MBT plant’s dust extraction system. Upon receipt of the waste the Service Provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Treatment options offered should be as far up the waste hierarchy as possible.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial two year period with an option to extend for a further two 12-month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Bidders should hold any and all of the following licences: The Pollution Prevention and Control (Scotland) Regulations 2012; The Waste Management Licensing (Scotland) Regulations 2011 (as amended); and The Landfill (Scotland) Regulations 2003 (as amended) or the equivalent legislation in England and Wales, for all Waste Treatment facilities the bidder is offering, as issued by SEPA or their equivalent body in other jurisdictions. Details of the local Environmental Agency office that issued the licence(s) for the site or facility proposed should be provided.

Tenderers for all Lots must have the appropriate Pollution Prevention and Control (PPC) Permit, Waste Management Licence (WML) or relevant Waste Exemption demonstrating that their proposed initial waste destination (Service Provider’s Nominated Facility) can legally accept, store, and treat etc. any waste stream bid for.

Hold the required Waste Carrier Licences (or exemptions) in accordance with the Control of Pollution (Amendment) Act 1989 and The Controlled Waste (Registration of Carriers and Seizure of Vehicles) Regulations 1991 or equivalent.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

For details of the conditions relevant to the contract, please see the Kerbside Food Waste Treatment Invitation to Tender and Specification documents in the Public Contracts Scotland Tender site Buyer Attachments area of ITT 63477.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.6) Information about electronic auction

An electronic auction will be used

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-005902

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

5 June 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

5 June 2026

Local time

12:00pm

Place

Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).

Information about authorised persons and opening procedure

All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: On expiry of the contract term (intent for initial contract term is Two years) and any exercised extensions.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31607. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see procurement documents for this ITT.

(SC Ref:829482)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom