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Scope

Description

uPVC Windows and Doors Planned Scope and Specification of Works

1.0 Scope of Works

1.1 The work comprises of the survey, supply, removal and replacement of existing windows and doors to EFDC properties including leaseholders and tenanted residential properties as part of a planned programme of works.

1.2 Works include removal of existing units, installation of new units, making good, waste disposal and cleaning.

1.3 The programme is based on an estimated quantity, The actuals will depend on the outcome of the individual surveys.

2.0 Standards and Compliance

2.1 All works shall comply with current UK legislation and standards including

• Building Regulations (Parts A, B, F, K, L and M)

• BS EN 14351-1, BS 8213-4, BS 6375

• PAS 24, BS EN 1279

• Equality Act 2010

• CDM Regulations 2015

2.2 Installers must be FENSA or CERTASS registered.

3.0 General Requirements

3.1 Products shall be new, suitable for social housing and from an approved manufacturer. Profiles shall be Class A to BS EN 12608-1 with a minimum 10-year guarantee for frames, glazing and hardware.

4.0 Surveys and Design

4.1 The Contractor shall undertake full measured surveys prior to manufacture. Units shall suit existing openings and allow for tolerance and site conditions.

5.0 uPVC Windows

5.1 Multi-chamber uPVC system with a minimum depth of 70mm. Frames to be white internally and externally. Fully welded frames, internally beaded triple or double glazing to be agreed by QPS, whole window U-value ≤ 1.2 W/m²K, PAS 24 security to ground floor and accessible windows. Restrictors to all windows on the first floor and above.

6.0 Glazing

6.1 Double/Triple glazed sealed units to BS EN 1279, low-E argon filled. Safety glazing provided where required. Obscure glazing to bathrooms and WCs.

7.0 Rear Doors

7.1 Single, double and patio doors to be PAS 24 compliant with multi-point locking, 3-star cylinders and low thresholds. Whole door U-value ≤ 1.2 W/m²K.

8.0 Front Entrance Doors

8.1 GRP composite FD30 fire doors or equivalent approved where required, PAS 24 and Secured by Design compliant, solid timber core, low access threshold, multipoint locking and 10-year insurance backed guarantee.

9.0 Installation

9.1 Installation to BS 8213-4. Frames fixed plumb and square, gaps insulated and sealed. Making good matches existing finishes.

10.0 Resident Liaison and Handover

10.1 Residents are to be notified in advance by QPS. Contractor to ensure appointments are honored. Properties are to be left secured daily. On completion provide certification, guarantees and operating instructions.

11.0 Cleaning and Reinstatement

11.1 All frames and glazing cleaned on completion and surrounding finishes reinstated to match existing.

Appendix 1 - Customer Choice

Door Design and Pattern

For routine and planned composite front door installations EFDC and QPS wish to offer customers a choice of three designs similar to the following.

Rear doors will be offered option A excluding the letterbox.

Option A Option B Option C

Blocks

Where an FD30 composite door is required for both routine and planned work, tenants and leaseholders will be offered option C as standard unless otherwise agreed.

Colours will need to be in keeping with neighboring doors. (usually white)

Street Properties

Tenants and leaseholders living in street properties will be offered a choice of options A - C. This option relates to planned and responsive replacements.

Customers in street properties will be offered a choice of white, black, grey or red

Furnishing

All front doors will be fitted with a letterbox, door handle spy hole, door knocker and numbering. All fittings will be in chrome.

Thumb turn to meet insurance specifications.

Emergency installations for tenants and leaseholders will match the existing door. Emergency doors will be installed initially where required.

Total value (estimated)

• £4,838,282 excluding VAT
• £5,805,938.40 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2031
• 5 years

Main procurement category

Works

CPV classifications

• 44221000 - Windows, doors and related items
• 45210000 - Building construction work
• 50000000 - Repair and maintenance services
• 70333000 - Housing services

Contract locations

• UKH3 - Essex

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

26 May 2026, 12:00pm

Submission type

Requests to participate

Tender submission deadline

2 June 2026, 12:00pm

Submission address and any special instructions

Submissions should be sent via email to procurement [at] qualispropertysolutions.co.uk

Tenders may be submitted electronically

No

Languages that may be used for submission

English

Award decision date (estimated)

24 July 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Dynamic market being used

Provision of Repairs and Maintenance

Competitive flexible procedure description

1. Invited Tenders

2. Evaluation stage based on Weighted QualityScore 60% and

Weighted Price Score 40%

3. Negotiation with shortlisted providers

4. Award to successful suppliers

Reduced tendering period

Yes

Using dynamic market - minimum 10 days

Documents

Documents to be provided after the tender notice

via email

Contracting authority

QUALIS PROPERTY SOLUTIONS LTD

• Companies House: 12251475
• Public Procurement Organisation Number: PYPR-8517-LCZD

323 High Street

Epping

CM16 4BZ

United Kingdom

Email: procurement [at] qualispropertysolutions.co.uk

Region: UKH35 - West Essex

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)