麻豆社

麻豆社 Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

Contact

James Clarke

Email

jclarke5 [at] ed.ac.uk

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Design Team for Energy Ventilation Projects

Reference number

EC1090

II.1.2) Main CPV code

• 71321000 - Engineering design services for mechanical and electrical installations for buildings

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Edinburgh will very shortly be publishing an Invitation to Tender (ITT) to invite competitive tenders to establish contracting arrangements with a single supplier for a Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate.

The scope of services covered under this Contract will encompass principally MEP design, with wider multi-disciplinary design support, energy assessment, construction supervisory and post-handover services provided by the appointed Supplier. Specialist supplier/sub consultant design input may also be required where project solutions involve innovative/new to market products and systems. Quantity Surveying services may also be required to be provided by the supplier as an additional service to completion of Stage 4. Full requirements are detailed in the tender documents.

It is the University鈥檚 intention to enter into a Contract for an indicative period of 4 years. However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT documents.

The proposed form of contract shall be the NEC4 Professional Service Short Contract.

II.1.5) Estimated total value

Value excluding VAT: 拢477,875

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71334000 - Mechanical and electrical engineering services
• 71000000 - Architectural, construction, engineering and inspection services
• 71315200 - Building consultancy services
• 71321000 - Engineering design services for mechanical and electrical installations for buildings
• 71320000 - Engineering design services
• 71313000 - Environmental engineering consultancy services

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

II.2.4) Description of the procurement

The University of Edinburgh has a requirement to establish contracting arrangements with a single supplier to act as Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University鈥檚 building estate.

It is the University鈥檚 intention to enter into a Contract for an indicative period of 4 years. However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT.

This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T).

It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows.

Stage 1 - the SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. In addition, project specific technical minimum standards apply. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation.

Stage 2 - Technical questions are allocated a total weighting of 80 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the

score achieved will be 7.5 percent out of a possible 10 percent. Bidders will be required to achieve a minimum score of 60 percent (48 percent after technical weightings are applied) or more of the technical score. Each supplier achieving a score greater or equal to 60 percent will only then progress through to the commercial evaluation.

Stage 3 - Commercial (Price) shall be allocated a total weighting of 20 percent. The bidder who submits the lowest price will be awarded the maximum score for the associated cost area, and all other bids awarded a score pro rata, in relation to the lowest bid.

Both Technical and Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender, to be recommended as the winning bidder.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 80

Price - Weighting: 20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

This tender process will cover all RIBA stages 0-7 inclusive for all sites, however, award of any Contract will be split into three phases for each of the sites as outlined below. The University reserves the right to extend the contract term to proceed with the next phase for each specific site.

- Phase 1: RIBA stages 0-3

- Phase 2: RIBA stages 4

- Phase 3: RIBA Stages 5-7

The initial Contract Term will cover Phase 1 only for each of the sites and The University may in its sole discretion extend the Term of the Contract to proceed with Phase 2 and Phase 3 for each site on a case-by-case basis, in accordance with the Terms and Conditions of the Contract.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards possibly required

SPD Statement 4B.1.1

Bidders will be required to have a minimum 鈥済eneral鈥� yearly turnover of 500,000 GBP for each of the last 3 years.

SPD Statement 4B.3

Where turnover information is not available for the time period requested, the Bidder will be required to state the date which they were set up/started trading.

SPD 4B.5.1 and 4B.5.2 Statement

It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Bidders also must confirm they can provide the following supporting evidence at point of award.

- 5.1a Professional Risk Indemnity = 2 million GBP per single event

- 5.1b Employer's (Compulsory) Liability Insurance = 10 million GBP per single event

- 5.2 All other types of insurance:

Public Liability Insurance = 5 million GBP per single event

SPD 4B.6 Statements

Statement 1:

Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.

Statement 2:

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

- Current Ratio

- Quick Ratio

- Debtors Turnover Ratio

- Return on Assets

- Working Capital

- Debt to Equity Ratio

- Gross Profit Ratio

A review of your ratios and audited accounts may be undertaken. In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised.

This information may be used to assess financial sustainability.

III.1.3) Technical and professional ability

Minimum level(s) of standards possibly required

SPD Statement 4C.1.2

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice and noted below.

Bidders are required to provide a minimum of 1 relevant example examples of services carried out during the last three years as specified in the Contract Notice.

Note, Examples from both public and/or private sector customers and clients may be provided.

SPD Statement 4C.9

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in the PCS Contract Notice (in relation to software tools to support their design and analysis).

SPD Statement 4C.10

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 June 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

8 June 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

SPD 4D.1 Statement 1 (Quality Management):

The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). Please confirm you hold the required accreditation.

If the bidder does not hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following:

Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above 鈥� a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills, and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.

SPD 4D.1 Statement 2 (Health & Safety):

The bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

If the bidder does not hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:

Equivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above 鈥� ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder鈥檚 suppliers apply H&S appropriate measures, risk assessment, and coordinating with bidder鈥檚 suppliers.

Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.

SPD Statement 4D.2:

The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

If the bidder does not hold UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:

Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent... full SPD 4D.2 text is in the ITT documents.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31631. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community Benefits will apply. Further information will be detailed within our ITT documentation.

(SC Ref:829475)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court & Justice of the Peace Court

Edinburgh Sheriff Court, 27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom