Â鶹Éç

Â鶹Éç Contract Leads

Scope

Description

The Town Council wish to begin the official tender process for the required refurbishments to Handforth Community & Youth Centre as highlighted in the Building Survey report from April 2024 and to potentially install solar and heat pumps along with any additional energy and water saving technologies as budget allows. The tender will be up to a maximum guaranteed price of £230,000.00 to be drawn from agreed PWLB monies agreed under min ref: 25/21/10. Plus, any grant awards and available CIL monies which HTC holds.

The works are to cover the following:

Overall, the property presented in a satisfactory to fair of repair and structurally sound given the age of the property and some of the material elements identified. The flat roof to the upper section is nearing the end of its material service life. Given the woodwall deck it is more so important that the covering is maintained in good/dry condition. We would recommend budgeting £48,500 for the full covering and deck replacement. To the lower roofs, the deck below the covering was concealed though some evidence of further woodwool was identified in further areas, we would therefore highly recommend intrusive further investigation are undertaken alongside a competent contractor and roofer to determine the concealed conditions throughout. Allow a budget of £5,000 for further investigations and reporting.

To the external walls no significant cracks were noted however noted however isolated potential settlement was noted to the rear right corner of the building. Allow a budget of £1,500 for localised repointing and monitoring in the first instance as it appear some former tarmac works were conducted which are likely connected. However, we would hight recommend clarification is sought as to the works and why it was undertaken in the first instance as it may lead to more cost repairs. It was additionally noted that the building was predominantly formed with Calcium Silicate bricks which are prone to shrinkage which lead toe cracking. It must be noted however, that no significant cracks of concern were identified during the inspection.

Internally surfaces finishes throughout presented in keeping with the age of the property and thus dated. We would advise a budget of £6,000 for a general overhaul of loose and water damaged ceilings and minor damage to walls. We would further recommend budgeting for refurbishment of WC facilities throughout setting aside a minimum budget of £10,000 per area.

Radiators throughout the property were dated, gas maybe the cheapest solution in the short term though long-term solutions such as air source heat pump would be considered future proofing. We would recommend budgeting £15,000 - £25,000 with an additional £10,000 for wall mounted electric panel heaters.

It is noted that some emergency lighting, smoke detection, and compliant fire doors have been incorporated throughout rooms. We recommend that a full fire risk assessment is undertaken,costs for new fire detection system and emergency lighting, overhaul of fire doors are budgeted. We would advise a budget of £9,000 is set aside for M&E to include the above and overhauling of doors.

We would recommend a qualified electrician carried out an inspection and followed up with a satisfactory NICEIC Certificate, on review no C1 or C2 have been identified and recommend a budget of £4,500. We would recommend that any dated/redundant fittings inc. older wiring or units is removed/ replaced and budgeted.

•

Code 1 (C1) - 'Danger present. Risk of injury. Immediate remedial action required.'

•

Code 2 (C2) - 'Potentially dangerous. Urgent remedial action required.'

Total value (estimated)

• £230,000 excluding VAT
• £276,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 19 July 2027 to 6 September 2027
• 1 month, 19 days

Options

The right to additional purchases while the contract is valid.

Additional Solar or insulation / double glazing or carbon footprint reduction measures as appropriate.

Main procurement category

Works

CPV classifications

• 45000000 - Â鶹Éç work
• 50000000 - Repair and maintenance services

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

Legal and financial capacity conditions of participation

Must enter into a guaranteed maximum price contract which will be a legal agreement between the Town Council and works supplier.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

14 August 2026, 11:59pm

Tender submission deadline

18 September 2026, 11:59pm

Submission address and any special instructions

clerk [at] handforthtowncouncil.gov.uk

or

Handforth Community Centre

Old Road

Handforth

Cheshire

SK9 3AB

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

31 October 2026

Award criteria

Other information

Payment terms

To be agreed

Description of risks to contract performance

To be agreed

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Special regime

Concession

Justification for not publishing a preliminary market engagement notice

Following a building survey commissioned by the Town Council in 2024, approximate known values of works items required were obtained independently.

Documents

Associated tender documents

22148JPTJH Handforth Youth Centre.pdf

Building Survey with all information and list of dilapidations to be rectified.

22148JPTJH Handforth Youth Centre.pdf

Handforth Community Centre - Building Survey 2024 with list of dilapidations to be rectified.

Contracting authority

Handforth Town Council

• Public Procurement Organisation Number: PNVP-1442-HYLH

Handforth Youth Centre, Old Road

Handforth

SK9 3AB

United Kingdom

Contact name: Ashley Comiskey Dawson

Telephone: +441625523330

Email: clerk [at] handforthtowncouncil.gov.uk

Website:

Region: UKD62 - Cheshire East

Organisation type: Public authority - sub-central government