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Scope

Reference

PP-10190

Description

Brunel Academies Trust in Swindon is seeking to appoint a single strategic Hard FM Partner to deliver a consistent, compliant, and proactive approach to Hard Facilities Management across the portfolio of 15 Schools.

This procurement forms part of a wider transformation programme to:

• Standardise FM delivery

• Improve compliance assurance

• Strengthen lifecycle planning and forecasting

• Reduce operational burden on provision leaders

• Achieve predictable, value-for-money outcomes

There is no LGPS

Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.

The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

Total value (estimated)

• £3,500,000 excluding VAT
• £4,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 16 November 2026 to 15 November 2029
• Possible extension to 15 November 2031
• 5 years

Description of possible extension:

Option to extend for two further one-year periods at the discretion of the Client

Main procurement category

Services

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50712000 - Repair and maintenance services of mechanical building installations

Contract locations

• UKK14 - Swindon

Submission

Enquiry deadline

27 May 2026, 5:00pm

Submission type

Requests to participate

Deadline for requests to participate

8 June 2026, 12:00pm

Submission address and any special instructions

Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10190:

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

28 September 2026

Award criteria

Other information

Payment terms

As per the contract terms and conditions included as part of the tender documentation

Description of risks to contract performance

Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:

1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.

2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2.

3) Stage 3 - Supplier Presentations. In addition to answering written clarification on tender submissions during assessment, the top three ranked Suppliers following evaluation of the above criteria, will be required to meet with Client representatives to discuss aspects of their proposal which may include Quality or Commercial queries and clarifications.

Supplier presentations are not scored and will be used solely to clarify Suppliers’ tender responses to the award criteria and moderate final scores against the award criteria set out above.

Documents

Associated tender documents

Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10190. Please register on the portal and express interest in the project to access the tender documentation

Contracting authority

BRUNEL ACADEMIES TRUST

• Companies House: 10074054

Unit B4c Orbital Retail Park

Swindon

SN25 4AN

United Kingdom

Email: operations [at] brunel.org.uk

Region: UKK14 - Swindon

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Place Group Ltd

Summary of their role in this procurement: Procurement Agent on behalf of client

• Companies House: 04395705

The Regent, Chapel Street

Penzance

TR18 4AE

United Kingdom

Contact name: Rosie Thomas

Telephone: +448452577050

Email: Rosie.Thomas [at] place-group.com

Website:

Region: UKK30 - Cornwall and Isles of Scilly

Contact organisation

Contact Place Group Ltd for any enquiries.