麻豆社

麻豆社 Contract Leads

Scope

Description

Portsmouth City Council (the Council) is inviting tenders from suitably qualified and experienced suppliers to provide Void Property Management services for Gas and Power.

Portsmouth City Council manages approximately 17,500 homes in its immediate and surrounding areas. These are sites that contain tenants who for the duration of their tenancy agreement, will be responsible to pay for their own utilities directly with suppliers of their choice.

Approximately 900 properties encounter a change of tenancy within the year, which results in a void period of approximately 40 days, where the council then becomes responsible for all utilities. Historically the council were able to streamline the void utilities management through a void property management company, which enabled benefits such as; a dedicated account manager, one centralised platform to communicate change of tenancy updates, remote debt clearances/meter top up requests, automated supplier switching upon tenants leaving the property and other several streamlined processes.

The management company has since this time withdrawn its services from the void utilities market. As a result, Portsmouth City Council is currently having to manage the void properties with lots of manual interventions across various suppliers, so is looking to streamline the process once again by newly appointing a utility managing agent for the void properties.

The contract will be awarded for an initial period of two years with option to extend for a further two years, in increments to be agreed, up to a maximum duration of four years.

Total value (estimated)

• 拢144,000 excluding VAT
• 拢172,800 including VAT

Below the relevant threshold

Contract dates (estimated)

• 20 July 2026 to 19 July 2028
• Possible extension to 19 July 2030
• 4 years

Description of possible extension:

The contract will be awarded for an initial period of two years with an option to extend for a further two years, in increments to be agreed, up to a maximum term of four years

Main procurement category

Services

CPV classifications

• 71314200 - Energy-management services

Contract locations

• UKJ31 - Portsmouth

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

22 May 2026, 11:59pm

Tender submission deadline

8 June 2026, 5:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Award criteria

Quality 75%

Cost 25%

Procedure

Procedure type

Below threshold - open competition

Special regime

Concession

Contracting authority

Portsmouth City Council

• Public Procurement Organisation Number: PCNL-5714-PRZV

Civic Offices, Guildhall Square

Portsmouth

PO1 2AL

United Kingdom

Email: procurement [at] portsmouthcc.gov.uk

Region: UKJ31 - Portsmouth

Organisation type: Public authority - sub-central government