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Scope

Reference

EMRSH02 Railway Movement of class fleets between stations, depots and for maintenance.

Description

Transport UK East Midlands Limited ("EMR") is responsible for the operation of rail passenger transport services in the East Midlands area. EMR is preparing for a potential transition of operations to a successor operator, which is expected to be a public sector company and a wholly owned subsidiary of DfTO Operator Limited, ultimately owned by the Secretary of State for Transport (the "Successor Operator").

Transport UK East Midlands Railway Limited is the operator of EMR connecting people and places across the Midlands and through to London.

Our Routes

Intercity -

Fast, limited stop service on the Midland Main Line which operates between Sheffield/Nottingham and London St Pancras

Connect

Semi-fast stopping service on the Midland Main Line which operates between Corby and London St Pancras

Regional -

Typically, local in their nature with frequent intermediate stops, EMR's Regional routes span the country from east to west. The routes are as follows: -

Liverpool - Norwich (interurban, limited stop service)

Nottingham-Skegness (note this also has significant seasonal traffic which results in a summer requirement for road transport to supplement the train service)

Derby-Matlock

Crewe-Newark Castle

Leicester-Grimsby Town via Lincoln

Lincoln-Newark Northgate

Doncaster-Lincoln-Peterborough

Nottingham-Mansfield-Worksop

Cleethorpes-Barton on Humber

Further information can be found at:

• /

Aims

In delivering this contract, EMR requires the Supplier to undertake the following:

• Safe Transportation - ensure the safe movement of train sets, adhering to all safety regulations and standards and without damage.

• Timely delivery - planning and co-ordination to meet delivery schedules.

• Cost Efficiency - minimizing costs whilst maintaining high standards of service.

• Flexibility and Adaptability - able to adapt to changing circumstances.

• Environmental Considerations - reducing the environmental impact through efficient logistics and use of eco-friendly practices.

EMR operates a fleet of Class 158s, Class 170 Diesel Multiple Units, class 222 Class and Class 810 Bi-Mode Electric Multiple Units.

Suppliers are requested to provide EMR with a proposal for the movement of fleets between EMR depots and stabling locations including, but not restricted to Etches Park (Derby), Eastcroft (Nottingham), Kettering, Bedford Cauldwell and Cricklewood to various third-party locations (as requested by EMR) for the purposes of maintenance and repair. This may involve moving units under their own power, or movement with locomotives and translator equipment.

EMR recognises that markets and businesses are changing at an ever-increasing pace. The requirements detailed in this document are, therefore, the minimum acceptable to EMR and the Supplier should consider where they are capable of development of services within their offer to meet EMR's requirements.

EMR will notify provider of specifics and for high-risk requirements may provide support (team) to be on site with provider - case by case and as undertaken at booking stage requirement.

EMR will not accept responsibility for any "hard shunt" processes or lack of route knowledge / planning.

All drivers must be suitably certified to undertake the requirements - certification for route knowledge and fleet specific. The service provider is responsible for ensuring all personnel meet these requirements.

Whereby the customer has provided details of any issues and condition/ advice for the vehicle move that are known with relevant guidance to the service provider , with that knowledge it is up to the service provider to undertake the required service, the customer would not be liable in respect of any losses caused by the Vehicles for details provided to service provider and not taken into account whilst undertaking the service.

The services will be required for movement of fleet both under its own power and by external requirements.

EMR will not accept responsibility for any "hard shunt" processes or lack of route knowledge / planning.

The Supplier should undertake all planned movements (ad hoc will be as and when required) to be carried out during the hours of 0700-2100 (or as close to these hours as reasonably practicable).

The Contract duration will be 2 years with options to extend for a further 1-year increment (to a maximum contract length of 3 years).

Total value (estimated)

• £2,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 13 November 2026 to 12 November 2027
• Possible extension to 13 November 2028
• 2 years, 1 day

Description of possible extension:

The Contract duration will be 2 years with options to extend for a further 1-year increment (to a maximum contract length of 3 years).

Main procurement category

Services

CPV classifications

• 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

Contract locations

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

8 June 2026, 2:00pm

Submission type

Requests to participate

Deadline for requests to participate

8 June 2026, 2:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Minimum 3 suppliers

Selection criteria:

PSQ Pass

Award decision date (estimated)

12 November 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

Expression of Interest Stage

Procurement Specific Questionnaire stage including

Confirmation of core supplier information, Associated persons

Conditions of Participation- EMR Specific Questions

Conditions of Participation- Project Specific Questions

Initiation to Tender

Negotiation stage (optional)

Contracting authority

TRANSPORT UK EAST MIDLANDS LIMITED

• Companies House: 09860485
• Public Procurement Organisation Number: PYJP-8287-BJGL

2nd Floor St Andrew's House

London

EC4A 3AG

United Kingdom

Email: Procurement [at] eastmidlandsrailway.co.uk

Region: UKI31 - Camden and City of London

Organisation type: Private utility