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Changes to notice

This notice has been edited. The previous version is still available.

This Notice of Change is to notify the market the the Tender Submission Deadline has been changed. The new deadline is 12:00PM on the 22nd of May.

Scope

Reference

2893

Description

The City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. See section 16 for further information. Prices will remain fixed for the initial 2-year contract term. The objectives of this contract are to: • Achieve Best Value for surplus vehicles • Ensure a transparent, auditable, and compliant process • Minimise officer time and operational disruption • Ensure environmental, data protection, and legal compliance Buyer Fee Fairness Requirement The Supplier will not apply any additional fee, premium, uplift percentage or surcharge through its auctions to a buyer solely on the basis that a vehicle originates from the Council’s fleet. The Supplier may apply its standard published buyer fees, provided these: • are applied consistently to all vehicles and all sellers; • are published transparently prior to bidding; • do not include any special uplift, percentage, or surcharge linked to the vehicle’s council origin. The Council reserves the right to audit buyer fee structures to ensure compliance.

Total value (estimated)

• £500,000 excluding VAT
• £600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 July 2026 to 30 June 2028
• Possible extension to 30 June 2031
• 5 years

Description of possible extension:

3*12 month extensions available at the discretion of the Council.

Main procurement category

Services

CPV classifications

• 79342400 - Auction services
• 50111110 - Vehicle-fleet-support services
• 50190000 - Demolition services of vehicles
• 79957000 - Auction organisation services

Contract locations

• UKE31 - Barnsley, Doncaster and Rotherham

Participation

Legal and financial capacity conditions of participation

As per Section 3 Part A Procurement Specific Questionnaire.

Technical ability conditions of participation

As per Section 3 Part A Procurement Specific Questionnaire.

Particular suitability

Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

15 May 2026, 4:00pm

Tender submission deadline

19 May 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

29 June 2026

Recurring procurement

Publication date of next tender notice (estimated): 24 February 2031

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

This market is understood by the service area and does not require initial engagement.

Contracting authority

City of Doncaster Council

• Public Procurement Organisation Number: PLHR-4113-HMNQ

Civic Office, Waterdale

Doncaster

DN1 3BU

United Kingdom

Contact name: Lewis Lindley

Telephone: +44 1302736765

Email: Lewis.Lindley [at] doncaster.gov.uk

Website: /

Region: UKE31 - Barnsley, Doncaster and Rotherham

Organisation type: Public authority - sub-central government