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Section I: Contracting authority

I.1) Name and addresses

Robert Gordon University

Central Services Building, Garthdee Road

Aberdeen

AB10 7FY

Email

procurement [at] rgu.ac.uk

Telephone

+44 1224262000

Fax

+44 1224262660

Country

United Kingdom

NUTS code

UKM50 - Aberdeen City and Aberdeenshire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Aerial LiDAR Capture & Data Acquisition

Reference number

RTEU0010

II.1.2) Main CPV code

• 71354200 - Aerial mapping services

II.1.3) Type of contract

Services

II.1.4) Short description

The University requires the appointment of a Contractor to provide time-sensitive aerial LiDAR scanning and imagery services to deliver a high-resolution laser-mapped aerial survey of the specified region of Aberdeenshire, Scotland, together with associated 3D, geospatial, and visualisation-ready deliverables.

II.1.5) Estimated total value

Value excluding VAT: £350,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71354200 - Aerial mapping services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

II.2.4) Description of the procurement

The University requires the appointment of a Contractor to provide time-sensitive aerial LiDAR scanning and imagery services to deliver a high-resolution laser-mapped aerial survey of the specified region of Aberdeenshire, Scotland, together with associated 3D, geospatial, and visualisation-ready deliverables.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 55

Price - Weighting: 45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

3

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 June 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

16 June 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Tenders are invited in line with the invitation to tender documents associated to the opportunity as uploaded in PCS-Tender.

Minimum level(s) of standards required:

Insurance - Please refer to Question 4B.5 of the SPD and Economic and Financial Standing section of the Contract Notice. Tenderers must confirm that they can provide the following supporting evidence prior to award:

Employer's (Compulsory) Liability Insurance = 5 Million GBP

Public Liability Insurance = 5 Million GBP

Professional Liability Insurance = 2 Million GBP

Information provided will be assessed on a Pass/Fail basis, where:

Pass = meets requirements as stated in Contract Notice

Fail = does not meet requirements as stated in Contract Notice

Accounts - The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing;

- Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.

Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Contract.

Information provided will be assessed on a Pass/Fail basis, where:

Pass = meets requirements as stated in Contract Notice

Fail = does not meet requirements as stated in Contract Notice.

Please refer to 4B.6 of the SPD.

Appendices List:

Appendix 1 Technical Schedule

Appendix 2 Commercial Schedule

Appendix 3 Terms and Conditions

Appendix 4 Supply Chain Code of Conduct

Appendix 5 Form of Tender

Appendix 6 Cloud Risk Evaluation Questionnaire

Appendix 7 Aberdeenshire Boundary Map

RTEU0010 Advanced Aerial LiDAR Capture & 3D Geospatial Data Acquisition Invitation to Tender Document

Prompt Payment: Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed.

Acceptance of Standard Terms and Conditions: Tenderers must confirm that they will accept the Standard Terms and Conditions as set out in Appendix 3 Terms and Conditions. Tenderers wishing to propose an amendment to the Terms and Conditions may do so by attaching the amendment to the appropriate section in PCS-T. The University will review and consider only minor amendments that do not substantially change the intention of the terms and conditions and note they do not have to accept any amendments proposed. This information should be submitted in the Technical envelope. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Sub-Contracting is not a significant part of the overall anticipated contract spend.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31751. For more information see: /

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 63840. For more information see:

(SC Ref:831958)

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff and Justice of the Peace Court

Aberdeen

Country

United Kingdom